Azure DevOps Processes Part 2: Overview of the Basic Process

Each standard process provides different work items which allows users to track work in different ways.

Work items available in the basic process are:

Basic Process Work Items

Epics: Epics are considered the top of the hierarchy within Azure DevOps. As such this work item really defines the process at a high level and what features this may include. An example of an epic within the basic process could be to verify a caller when they call into a call centre.

Issues: Epics can have one or more associated issues. Issues, when using the basic process is not meant in the context of a problem – but is instead to group at a high level what needs to be accomplished in order to achieve the epic. Therefore, in order to verify a caller – which was our epic above – we may need to setup telephony integration and create a contact verification area.

Task: A task is meant to be associated to Issues to define at a low level what needs to be done in order to close the defined issues. Tasks could be – defining the call verification process, identifying fields which should be included in the call verification screen and of course creating the fields and screens for the call verification screen.

Each work item has a list of available attributes/fields. Interestingly enough, not all fields which are available are added to the work item form. Therefore, it’s definitely advisable to check that a field exists for what you need before creating another one. Here are the defined lists of fields available for the epic, issue and task work items: Basic Process Available Fields.

Some fields which may be useful to note are:

  • History: Each work item has a discussion area to allow comments related to the work item. The discussion area contains timestamped records of each comment made by each user. The comments are saved in the history field and can be used in queries in Azure DevOps.
Search for Work Items using History field
  • Board Column and Board Column Done: A feature available within the Azure DevOps Kanban boards is the ability to split columns. This allows greater flexibility in team members specifying that work has been completed or that work has begun in the next stage of the process.
Split Column with Doing/Done

The Board Column attribute allows us to view work items within the specified board column while the Board Column Done attribute shows us work items which have been moved to the done column when split columns has been activated.

Using Board Column Done in a query
Basic State Workflow

As each work item progresses, they go through different states. The states available by default differ based on the process selected. The basic process has only three states – To Do, Doing and Done.

Each state also has a reason which adds some more clarity about the state of the work item. For e.g a task that has just been added will default to a stage of To Do but will have a reason of Added to Backlog, when the Task is moved to Doing, the reason changes to started. If the task is moved back to a state of to do, the reason will not revert to added to backlog but will instead be moved to the backlog.

The states and workflows, like the work item attributes and forms can be customised. This will be covered in a later blog where we detail how work items can be customised.

In my next blog, I’ll provide an overview of the CMMI process.

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